RV rental software built around your fleet.
Bookings, rental agreements signed on the renter's phone, walk-around photos, turnovers, damage and billing, all on one desk. Set up for your units, your rates and your terms.
30 days free · packages from $45 · add RVs at $9 · never more than $499
Every rental runs the same five steps. RV Shop Desk runs all five.
Someone asks. They book and sign. The rig goes out with photos, comes back with photos, gets turned over and gets paid for. When those steps live in five different places, something slips. On one desk, nothing does.
Inquiry to booking
Calls, texts and website requests land on one board. A missed call gets a text back with open dates. See texting.
Signed before pickup
Your rental agreement and deposit go out as one link. The renter signs on their phone and the signature is stored with the time.
Out and back, in photos
Walk-around photos at pickup and return stay with the trip, so damage questions have an answer.
Turned over and paid
The turnover is on the calendar before the next pickup, and the final bill closes the trip.
Every RV photo on this page is a real unit from an RV rental fleet that runs on RV Shop Desk. The Class B photo is “Campingbox Anwendungsbeispiel im VW Caddy” by PietLo, CC0, via Wikimedia Commons.
One record per rig, sorted by class.
Every unit has its class, VIN, plate, mileage, photos, bookings and repair history in one place. You can see at a glance which rigs are out, which are due back and which need work before the next renter. Our guide on which RVs to buy for a rental fleet covers what each class is good for.
- Class, length, slides, generator and systems on each unit
- Repair and service history, so you know which rigs cost you money
- Open recalls pulled from the federal database
Your terms, signed on their phone.
Upload your own rental agreement. Renters get one page with the dates, the total, the deposit and the agreement, and they sign and pay from their phone. No app, no password, no printer. Read what belongs in an RV rental agreement and how to handle deposits and damage claims.
- Your agreement, your logo, your terms
- Deposits and balances taken by card
- One link for the renter's whole trip
Every return documented before the next pickup.
Check-in photos sit next to the check-out photos from the same trip. If something is new, you quote and bill the repair from the same record, and the repair runs on the repair side of RV Shop Desk, which every account gets at no extra cost. Our walk-around photo checklist and turnover checklist are good starting points.
From one rig in the driveway to a lot full of them.
Single owners who rent
One calendar, one agreement and one place for photos and upkeep. Start with how to start an RV rental business.
Rental fleets
The daily board shows what goes out, what comes back and what needs turning over. See running the booking calendar.
RV dealerships
Rentals, service and the lot on one desk. Read adding a rental program to a dealership.
Pick a package. Add RVs at $9. Never more than $499.
RV Shop Desk starts at 5 rentals for now. Running fewer? Email us and we will set up a smaller account. Every package starts with 30 days free. A $0 check confirms your card and nothing is charged until day 30. Add RVs past your package at $9 each. Texting is optional and billed separately, by use. Month to month after the trial.
Included in every rental plan
- Your website and marketing
- Bookings, the daily board and turnovers
- Signed agreements, quotes and approvals
- Photos on every unit and every trip
- Invoices and card payments
- Accounting and payroll
- Repair tools: job board, quotes, photos, invoices, AI repair help
Guides for running the rental side
How to Start an RV Rental Business: The First 90 Days
Settle your business type, insurance, first unit, paperwork and booking setup in that order, and you can go from idea to first paid trip in about 90 days. Most new operators lose their first season to things they could have settled in a month.
Which RVs to Buy for a Rental Fleet, Class by Class
The RV you would pick for your own vacation is rarely the best rental. Buy the unit renters ask for, can run without calling you, and that holds up to weekly turnovers. For most new fleets that means a mid-size Class C or a delivered travel trailer.
How to Price RV Rentals: Nightly Rates, Seasons, Miles and Add-Ons
Price an RV rental from your own costs, not the listing down the road. Find the nightly floor your costs set, set rates by season, then use minimum stays, fees and add-ons to shape what each unit earns.
What Belongs in an RV Rental Agreement
Your RV rental agreement should cover drivers, use limits, every fee, the deposit, damage, insurance, cancellations and emergencies, with a one-page summary on top. It is the document you will point to when something goes wrong, so get it signed and read before the renter drives away.
Security Deposits and Damage Claims Without the Fights
Size the RV rental security deposit to cover your common small claims, and photograph every pickup and return the same way. When damage turns up, send a fast, itemized claim with photos attached. Most deposit fights come from surprise, weak evidence and slow follow-up.
The Pickup and Return Walk-Around: A Photo Checklist
When a renter says the damage was already there, the walk-around photos are your only evidence. Shoot the same route every time, wide shots then close-ups, exterior, roof, interior and readings, and attach every photo to the booking.
Turning Over an RV Between Renters: Cleaning and Systems Checklist
An RV turnover runs in six phases. Inspect the return first, dump the tanks, clean top to bottom, test every system, restock, then wash and sign off. Done in that order, it catches a failing pump or soft tire before the next renter finds it.
The 30-Minute Renter Orientation That Prevents 2 a.m. Calls
Most late-night renter calls are about things you could have shown them at pickup. Run a hands-on, 30-minute orientation that covers power, water, tanks, propane, slides and driving, and ends with how to reach you.
Running the Booking Calendar: Buffers, Minimum Nights and Holds
Set firm rules for turnover buffers, minimum nights, holds and maintenance blocks, and keep every booking on one master calendar. Those few rules stop double bookings and protect the profit in each trip.
When to Add Another RV: Fleet Utilization Math
Add another RV when your own numbers say so, not because summer felt busy. Compare booked nights per unit and the demand you turned away against the break-even nights a new unit needs, and buy only when the evidence clears it comfortably.
Rentals questions.
How much does RV Shop Desk cost for a rental fleet?
Pick a package. It is 5 rentals for $45 a month, 20 rentals for $180, or unlimited for $499. Add RVs past your package at $9 each a month, and the bill never goes over $499. Every package starts with 30 days free, and paying for a year within 24 hours of starting gets you 2 months free.
Is there a minimum fleet size?
For now RV Shop Desk starts at 5 rentals. If you run fewer, email [email protected] and we will set up a smaller account.
Does it work for a single owner who rents out one RV?
Yes. Owners who rent out their own rig use the same calendar, agreement and photo tools. Email us for a smaller account until the self-serve option opens under 5 rentals.
What else is included?
Your website, your marketing, the repair tools, and built-in accounting and payroll. Texting is billed by use on top of the plan.
